Setting Up Government Enrollments Details

Enrollments are linked with the employee’s payments. If there’s no enrollment, the payment for the employee will not be activated because the “Enrollment”  is where we add the start date for the payment.

Enrollments:

  • BIR
    1. Membership Code: This is the employee BIR number, this is a 9 digit number. If the employee supplies 12 digit number, the last 3 digits can be ignored as they are the branch number which is not used.
    2. Join Date: Date when they join this enrollment on your company.
    3. Substituted Filing: If the company does the tax deductions on behalf of the employee this should be set as Yes. If the employee pays their Income Tax directly, this would be set as No.
    4. Exemption code: The marital status of the employee – codes are: S=Single, ME=Married, Z=Zero exemption. The numbers are amount of qualified dependant children. For example S3 would be Single with 3 children. ME1 would be Married with 1 children.
    5. Region of Enrollment: The Philippine region for this enrollment.
    6. Is wife claiming the additional exemption for qualified dependent children?: Yes/No
    7. Name and Date of birth for each of the claimed children.
  • Pag-IBIG
    1. Join Date: Date when they join this enrollment on your company.
    2. Membership Code: The 12 digit membership code, format is XXXX-XXXX-XXXX
    3. Membership Program: Pag-IBIG I, Pag-IBIG II or Modified Pag-IBIG II.
  • SSS
    1. Join Date: Date when they join this enrollment on your company.
    2. Membership Code: The 10 digit membership code, format is XX-XXXXXXX-X
  • PhilHealth
    1. Join Date: Date when they join this enrollment on your company.
    2. Membership Code: The 12 digit membership code, format is XX-XXXXXXXXX-X

*Note that the membership code is the government account number for the specific contributions. If they don’t have the number yet, they can skip it and just set up the join date. If there’s no membership code, the account number itself won’t show on the gov’t reports. Enrollments do NOT act retroactively, they only affect payrolls generated after the details have been added. This is why it’s important to have the enrollments details as complete and as up to date as possible!*

 

If you have questions and suggestions, feel free to message us at support@payrollhero.com.