PayrollHero Attendance HipChat Integration

Hipchat Integration adds real time updates about who is in or who just left the office as well where or which worksite the employees are currently working. Please contact to activate this feature.

To integrate PayrollHero to Hipchat follow the steps below:

– Create a hipchat account –

HipChat - sign up

HipChat Sign up 2

HipChat Verification

On your email, confirm your hipchat registration:
HipChat Verification Email

Once you click on the link, it should open up to where you can create your HipChat Account:
HipChat Create new Team

– You can add the “managers” or “admins” that you want to have access on the Attendance notifications or Skip it for now by clicking “No thanks, I’ll send invites later”
HipChat Invites Skip

It should take you to the default chat room, something like this:
HipChat Room

Click on the HipChat Icon to go to the Account Settings:
HipChat Admin Settings

Click on “Group Admin” on the top header.
HipChat Group Admin


Click on the “API” – and enter your HipChat Password:
HipChat API pw

To create the token, set the type to “Notification”

Label it meaningfully, eg. “PayrollHero Notifications” or “Company Attendance”

HipChat Token Set up

Once your token, is created, copy it and create a hipchat room for attendance notifications or you can use the default chat room:

HipChat Token

To create a new chat room, click on “My Account” and then “Launch the Web app”

HipChat Attendance Room set up


Once you have created the chat room, go to your PayrollHero account.

Under Settings, there should be a page called “Integrations”

Paste the API token as well as the HipChat Room you created for the Attendance notification.

PayrollHero Integrations - Token Copy
Once you click on “Update” and let your employees clock in and out, it should show the attendance notifications on the hipchat room, something like this:

Screen Shot 2014-05-06 at 9.53.27 AM

Or something like this:


Clicking on the links should open up to Google Maps and you’d know where the location of the employee is.


That’s it! You’ll now see updates of employee’s clocking in or clocking out during the day.

If you have an iOS device you can search for “Hipchat” and download the app
Screen Shot 2014-05-06 at 2.15.51 PM