PayrollHero Secondary Day Type for specific rates (Paid Overtime Shifts)

PayrollHero’s Secondary Day Types are initially used for Rest Days or City/Municipal Holidays. We’ve now updated this feature to be able to set a specific rate and only pay the hours within the secondary day type that your employee has worked.

An example on how you can use this feature for your company:

Paid Overtime
– Apart from our Unscheduled Work (Overtime) Resolution and OT/OB Request Feature, you can also use this feature to keep track of actual overtimes by letting employees clock in and out within their requested OT.
Pre-shift overtime rates
– By default, the system computes overtime at the end of the shift, if you want to keep track and pay overtime at a different rate this is the feature for you.

Here are the Steps to Setup a Secondary Day Type with Specific Rates:

Create a custom Day Type for your specific holiday
- Go to the Settings page
- Click on Day Type
- Click “Add a new Day Type”

Create a Day Type
- Make it a “Secondary Day Type”
- On the “Classification” drop down, click on “Other”
- Do not check the “work day” check box since secondary day types doesn’t usually happen everyday.
- Click on “Update”

Once you have created the day type, you need to set up the Rates
- Go to Settings
- Click on Rates page
- Set up the Rates to your preferred rate like 150% for Worked and 0% Taken*
  * Rate is depending on your organization policies around the secondary day type (ie, Pre-shift Overtime etc)

The above means that if the employee works on that secondary day type, they get the rate under Worked, and if they don’t they receive the rate under Taken.

After setting up the rates, all you need to do is add the secondary day type via the employee’s shift
- Go to the employee’s profile
- On the shift cal page or scheduling page, edit the day.
- Set the “Secondary day type” to the shift hours so they’ll get paid the extra rate for working that day, or a rate for not working the day.

SAMPLE SCENARIO: Employee works Pre-Shift Overtime

Employee’s shift will be setup like this:

Pre-Shift OT: 4AM-6AM
Regular Work hours: 6AM-3PM

Whereas the “Pre-shift OT” hours is set with the Scheduled OT secondary day type and having the rate of 150%.

Once the shift is setup, employee should then clock in and out first for the “Pre-shift OT” hours.
And then clock in again for their Regular work hours.
When attendance is being resolve, they will see the name of the employee twice. 1 name is for the “Pre-shift OT” and the other is their “Regular work hours”
After attendance is resolved, and the Pivotable Attendance Report is exported, it will look something like the screenshot below (Click image to enlarge photo):

Note: Currently the Day Type on the Attendance Report will show as “Regular: Rest Day”. This has been reported to our engineers to fix.
Once you generate payroll, the payslip will look something the screenshot below (Click image to enlarge photo):
- If the employee is using the HOURLY pay mode, then the 8 hours will show under the Regular Worked:
- If the employee is using the MONTHLY pay mode, the payslip will look like the above.
  
  Note: No hours is showing for Monthly Pay Mode as they have a basic pay.
Exporting the Payroll Register Report will look something the screenshot below (Click image to enlarge photo):
- HOURLY Pay Mode:
- MONTHLY Pay Mode:
  
  Note: No amount is showing on the Regular Worked of the Monthly Pay Mode because the 100% regular worked of the employee is included in their base pay.